Use To line only
4 addresses or fewer
Use Distribution lime only
More than 4
Using both To and Distribution lines
To line is a group title
Distribution line identifies each member of group
When using a folder for multiple-address letter. What sections are pinned to the left side?
Items 1 & 9
When using a folder for multiple-address letter. What sections are pinned to the right side?
Items 2-8
What is an Endorsement used for?
Forward comments, recommendations, or information
Are endorsements used to reply to routine letters?
No
Where do you start the endorsement line?
At the left margin, on the second line below the date line. Or second line below classified line if applicable
How would you label the 3rd endorsement
THIRD ENDORSEMENT on USS SCRANTON ltr 3000 Ser SSN 756/001 of 5 May 96
When do you number Via addressees
When there is more than 1 and with parenthesis (1)
Who should be on the Copy To addressee line in an endorsement
Each activity that endorsed the basic letter before you and the originator
When can the SSIC be omitted?
On same page endorsements
First line of Naval Letter below letterhead/seal
SSIC aligned to the right
Second line of Naval letter
Serial number aligned to the right
Third line of a Naval Letter
Date written 22 Apr 15 aligned to the right
How many lines between the date and the from line in Naval letter
1
How many spaces between From and title
2 spaces From:''Commanding Officer, Blah
How many spaces between To and Title
8 spaces To:''''''''Commander, Blah Blah
How many spaces between Via and title
6 spaces Via:''''''Commander, Blah Blah Blah
How many lines between the To and Subject line
1
If an Enclosure is included in a Naval letter. Where should the enclosure line be placed?
Between Subject and 1. With 1 line between each labeled Encl:''''(1) and 4 spaces after Encl
How many lines below is the signature line placed?
4th line with 3 inbetween the last statement and the signature.
How is the signature line displayed in Naval letter
First Initial period space
Second initial period space
Last name
If applicable, comma space suffix
ALL CAPS
If using a folder for an endorsement, what items should be clipped on the left side of the folder
1 & 11
If using a folder for an endorsement, what items should be clipped on the right side of the folder
2-10
What are memorandums used for
Less formal way to correspond within an activity/command
What are the types of memorandums
Memorandum for the record
From-To memorandum
Plain paper memorandum
Letterhead memorandum
Decision memorandum
Memorandum of agreement
Memorandum of understanding
Which memorandum may be handwritten if very informal?
From-To memorandum
On a From-To memorandum, how should the date be placed?
On the sixth line so it ends flush with the right margin
In a decision memorandum, where should the decision block be placed?
Left margin, 2 lines below the signature line