Who is charged with the responsibility of keeping accurate records relating to the acquisition, issuance, disposition and return of such property?
The Issuing Authority
If Department property is left in a motor vehicle it must be stored?
in the trunk or another secure location out of sight of passers by
Commanders shall ensure that all department property is returned to the Issuing Authority upon the suspension for more than _______, retirement, termination of employment or death of an employee under their command and that Department Form 2980 has been c
7 days
FORM 2980
District and Unit Commanders are charged with the responsibility of taking possession of Department Issued Firearms, ammunition and magazines, department radios and chargers, OC spray and OC spray holders issued to an employee of their command and forward
A. When an employee has been reassigned to the Human Resources Divisions' Medically Incapacitated Section.
B. When an employee, in the opinion of the Commander, is suffering from an emotional illness or condition which renders them unfit for duty.
Sec. 9 District and Unit Commanders are charged with the responsibility of taking possession of the employees' Badge and Department Identification Card, Department Issued Firearm, Ammunition and magazines, Department Radio and charger, OC spray and OC spr
has been reassigned to the Human Resources Divisions
� Administrative Leave Section
� Extended Leave Section
� Leave of Absence Section or,
� Suspended Section
When the determination has been made that an employee is liable for the loss, damage or destruction of Department property and the recommendation has been made that the employee shall bear the expense of replacing or repairing the property who shall forth
the Director of Finance
sixty (60) days
Records covered by M.G.L. c. 66, � 8, but not specifically subject to state retention schedules.
Intra-Departmental Records
The minimum period of time that records must be retained as determined by the Secretary of State, Supervisor of Public Records, Records Management Section and/or such other standards as may be set by ordinance, law or Department policy.
Retention Schedule
he originals of the following records shall be permanently retained (Note: Parenthetical notation indicates the Division or Unit that is responsible for retention of the listed record or records):
Bicycle Registration (Licensing Unit)
Gunsmith License (Licensing Unit)
Journal Log (Districts)
Junk Collector's License (Licensing Unit)
Junk Shopkeeper's License (Licensing Unit)
License to Buy, Sell, Exchange or Assemble Secondhand Motor Vehicles... (L
If any records are microfilmed by the Department, they may then be destroyed after written permission has been granted by?
the Chief, Bureau of Administration and Technology
Records Maintained for Seven Years:
Overtime Slips (Payroll Unit)
The originals of the following records shall be retained for a period of three (3) years before seeking written permission to destroy or dispose of them:
� All records pertaining to moneys, collected as licensing fees and other administrative cash receipt books and cash disbursements (One year after they have been released by the Auditor) (Central Cashier)
� Bicycle Courier's License (Licensing Unit)
� Bic
The originals of the following records shall be retained for a period of one year before seeking written permission to destroy or dispose of them:
� Collective Musician's License (One year after expiration of license) (Licensing Unit)
� Cruiser Maintenance Report (One year after retirement of vehicle) (Fleet Management
Division)
� Itinerant Musician License (One year after expiration of license) (Li
DISPATCH TAPES/TAPE RECORDINGS OF PHONE CALLS shall be eligible to be disposed of or reused __ days after disposition of the case, provided no litigation is pending, unless an inquiry or request has been made for a specific tape.
60
Sensitive/Non-sensitive records shall be destroyed within ___ days of receipt of the written approval from the City Clerk.
The Chief, Bureau of Administration and Technology shall submit a certificate of disposal to the City Archivist listing all records
90
30
In regards to the destruction of sensitive material, the respective Bureau Chiefs shall submit a report in writing, ___________ , or sooner if the necessity arises, to the Chief, Bureau of Administration and Technology, or their designee, detailing all se
semi-annually
Which authority within the department issues laptop computers?
A. Central Supply.
B. Telecommunications Unit.
C. Bureau of Administration and Technology.
D. Informational Technology Division.
D
Who disposes of non-sensitive records?
A. Property clerk.
B. Chief, Bureau of Administration and Technology (CBAT).
C. Police Commissioner.
D. District and division commanders.
D. District and division commanders.
after having been retained for a minimum of SIX MONTHS
Each District and Division Commander or Director seeking to dispose of Intra- Departmental records shall notify the Chief, Bureau of Administration and Technology