What are our commanders and leaders depending on us to provide
Decision Support
What should we focus on when talking to the commander?
Background, Goals & Intent, Limitations
What are the pitfalls in decision making?
-It worked last time
-Yes man trap
-Self Interest
-Emotional attachment
Which pitfall is the commander operating with they operate on a subconscious level that will improve their personal lives?
Self Interest
Who is the senior leader in our functional specialty?
SAF for FM
Decision Support is our linchpin in becoming
Agile
Lean
Lethal
8 Steps in the decision making process
Issue Identification
Analysis
Development of Alternatives
Evaluation of Alternatives
Recommendations
Decision
Implementation
Continuous Evaluation
In All Diners Eating Rotten Dinner Is Costly
...
Most complex part of decision making process
Decision
Recommendation definition
Referring to a course of action that is advisory in nature
Implementation stage focuses on
Generating action plans, considering contingency plans, and managing the project on the basis of these plans
Most important step in problem solving process
Issue Identification
What must congress agree on before the process of the appropriation bill begins
Authorization bill
What 3 steps determine if a purchase is legal
Purpose
Time
Amount
Which statute focuses on period of availability
Time Statute
Bonafide need rule
Focuses on the timing of the obligation. For current year, not future years
What are exceptions to bona-fide need rule
Lead time exception
Stock level exception
If contracting has the authority to obligate government funds under the feed and forage act, what is not authorized?
Disbursement
PTA = NBA
...
Purpose Statute
Necessary Expense Doctrine
Necessary Expense Doctrine - 3 tests
1. Must be for particular purchase
2. Must not be prohibited by law
3. Must not otherwise be provided for
Time Statute
Bona-fide need rule
Bona-fide need rule
A fiscal year appropriation may be obligated only to meet a legitimate, or bona fide, need arising in, or in some cases arising prior to but continuing to exist in, the fiscal year for which the appropriation was made.
Amount Statute
Anti-deficiency act
Anti-deficiency Act sections
1341
1342
1517
Exception to Anti-Deficiency Act
Feed and Forage Act - For national emergencies
Contract AUTHORITY ONLY
Penalties for ADA Violations
Reprimand
Suspension
Fine NTE $5000
Prision NTE 2 Years
Steps to determine propriety of funds
1. Get information
2. Determine Publication
3. Research publication
4. Interpret Publication
5. Determine type of funds to use
6. Advise
Steps to determine SOF
Identify Commitments, Obligations, and Remaining Balance
AF 616
Used to track funds
Steps prior to Certification
1. Determine Propriety
2. Verify Accounting Classification
3. Determine Status of Funds
What form is used to track funds at a deployed location, who issues this form
AF Form 616 - From host base
What info is gathered from AF 616
Commitments, Obligations, and Available Remaining Balance
First step in certifying fund availability
Determine proprietary
What must be included with all accounting classifications on each document
616 Advice no.
After document is certified, what is the distribution of the document
Return it to deployed unit
How much foreign currency should be kept on hand
2-3 days of foreign currency
What information should appear of foreign currency procurement certificate?
Foreign Currency Delivered
Exchange Rate
Dollars Paid
Date
Source
What sources are used to purchase foreign currency?
1. MBF
2. US Government
3. Commercial Source
DD 2668 -
Used when there is not a legal fixed rate of exchange
Form used to advance funds to agent
DD 1081
3 types of appropriated funds
30 - O&M
17 - Other Procurement
32 - Military Personnel
Funds used to purchase utilities at deployed location
O&M
ORF (Official Representation Fund)
O&M program used by wing to extend official courtesies to certain officials
Fund used to purchase electronic equip over $250,000
Other Procurement - FC 17
When presenting SOF Briefing, you must do the following
1. Determine SOF
2. Identify Presentation Method
3. Arrange presentation using ABC
ABC
Accuracy, Brevity, Clarity
DA is geographically separated from DO
...
AFPAM 65-110
DA Operating Instructions
How does the agent acknowledge receipt of appointment letter?
Memorandum of Accountability
AFI 31-101 - Air Force Installation Security Program
Governs the protection of all Air Force resources
Safe specifications
GSA specs or be certified by the underwriters laboratories
When should combination be changed
Every 6 months
Upon relief
Upon appointment
Compromise
Who must approve renting of safety deposit box
DO
Types of regulations found in Resources section
AF
DOD
DFAS
Joint Pubs
Where can you find tools to prepare for upcoming deployments
Training
Deployer Information Tab
Section where you can find info on civilian deployment, deployment sustainment, and pre-deployment information where you can access USAFCENT orientation
Budget Rate
Fixed rate of exchange established by congress`
Treasury prevailing rate
Rate used when country has an agreement with US Treasury
A loss as a result of rate change should be recorded on SF 1034
...
3 Services from Banking Facility
Ability to honor payees in outlaying areas
Accept zero or near zero balance
Provide monthly statement
As a deployed agent, responsibility is to
1. Ensure propriety of funds
2. Convert to US currency
3. Make sure funds are availabile
4. Certify document
Procedures to establish LDA
1. Request to US Treasury thru DFAS
2. Treasury approval
3. Signed letter from commander approval
To validate ODL
- Match each hard doc
- Validate doc number
- Validate dollar amt
- Validate date of document
SF 44 - Invoice/Purchase ORder/ Receiving Report
Limited to purchases of $100k
SF 1449 - Contract
Prepared by contracting and used when supplies/svcs do not exceed $100k
BPAs -
Us DD from 1155 - Order for Supplies or Services
Centralized BPA
Used by the deployed site contracting office
Decentralizd BPA
Used by different offices
Payment must be supported by
Contractual Document
Invoice from Vendor
Receiving Report
Checks should include
Name
Grade
SSN
Unit of Assignment
Duty Phone
Branch
Consent statement
Deposit Ticket Form
SF 215
When is LDA report due to DFAS
Monthly