CRA Flash Cards -001


changes made by a non Federal entity to a project or program for which a Federal award was received

Federal Agency

Special government organizations set up for a specific purpose such as the management of resources, financial oversight of industries or national security issues.

Federal Audit Clearinghouse (FAC)

clearinghouse designed by OMB as the repository of record where non Federal entities are required to transmit the reporting packages required by Subpart-F Audit Requirements

Federal Award Agency

Federal agency that provides a Federal award directly to a non Federal entity

Federal Award

federal financial assistance and federal cost-reimbursement contracts under the Federal Acquisition Regulations that non-federal entities receive directly from federal awarding agencies or indirectly from pass-through entities

Federal Award Date

date when the Federal agency is signed by the authorized official of the Federal awarding agency

Federal Financial Assistance

assistance that non-Federal entities receive or administer, provide public notice, does not include amounts received as reimbursement for services rendered to individuals

Federal Interest

reporting on real property or when used in connection with the acquisition or improvement of real property, equipment or supplies under a Federal award, the dollar amount is a product of a) Federal share of total project costs b) current fair market value

Competitive Proposals

-requires 3 written bids
-non-Federal entity must have written procedures for evaluation proposals
-formally publicized with evaluation criteria
-firm fixed price cost reimbursement contract
-awarded to firm most advantageous programs

Sole Source

-Item available only from single source
-public emergency will not permit a delay from competitive solicitation
-after solicitation of sources, competition is determined inadequate
-cost or price analysis
-public emergency
-no competition

Federal Program

a) All are assigned a single # in the CFDA
b) when no CFDA # is assigned, all Federal awards to non-Federal entities from the same agency made for same purpose must be combined and considered one program
c) cluster of programs: R&D Research and Developmen

Federal Share

portion of the total project costs that are paid by Federal funds

Final Cost Objective

Which has allocated to it both direct & indirect costs in non-Federal entity's accumulation system, is one of the final accumulation points, such as a particular award, internal project or other direct activity of a non-Federal entity.

Fixed Amount Awards

type of grant agreement under which Federal awarding agency or pass-through entity provides a specific level of support without regard to actual costs incurred under Federal awards

Foreign Public Entity

a) foreign government or foreign gov. entity
b) public international organization entitled to enjoy privileges, exemptions, & immunities as an International Organizations Immunities Act
c) entity owned (in whole or in part) or controlled by a foreign gov.

Foreign Organization

a) public or private org. located in another country & territories subject to laws of the country in which its located.
b) private non gov org located in a country other than USA that solicits & receives cash contributions from general public
c) charitabl

General Purpose Equipment

equipment which is not limited to research, medical, scientific or other technical activities.

Generally Accepted Accounting Principles (GAAP)

a set of accounting standards that is used in the preparation of financial statements

Generally Accepted Government Auditing Standards( GAGAS)

-known as Yellow Book
-generally accepted gov auditing standards issued by the Comptroller General of the USA which are applicable to financial audits

Grant Agreement

-legal instrument of financial assistance between a Federal award or pas-through entity * a non-Federal entity
a) transfer value, carry out public purpose authorized by law of USA
b) difference from cooperative agreement does not provide substantial invol


facility licensed as a hospital under law of any state or facility operated as a hospital by USA, a state or subdivision of state

Improper Payment

a) payment that should not have been made in an incorrect amount
b) any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for good or service not received (except payments authorized by law),

Indian Tribe

eligible for the special programs & services provided by the USA to Indians (Indian tribes, band, nation, or other org. group or community, including any Alaskan Natives)

Indirect (facilities & administrative F&A costs)

costs incurred for a common or joint purpose benefiting more than one cost objective & not readily assignable to the cost objective specifically benefited without effort disproportionate to the results achieved.

Institutions of Higher Education (IHEs)

initiative by healthcare professionals and industry to improve the way computer systems in healthcare share information


no quotes
equitable distribution
price must be reasonable

Indirect Cost Rate Proposal

docs prepared by a non-Federal entity to substantiate its request for the establishment of an indirect cost rate

Small Purchase

-requires at least 3 written bids
-requires Price Summary Form & Federal Funds Procurement Checklist

Procurement by Sealed Bid

-requires at least 3 written bids
-formally advertised
-firm fixed price contact
-preferred method for construction services
-requires price summary form & federal funds procurement checklist