Quiz on GSA SmartPay Purchase Account (Account Holders/AOs)

Which of the following are GSA SmartPay purchase account benefits?

D. All answers are correctA. It provides the Government with better financial management control by making it easier to monitor and track purchases.B. It is widely accepted by merchants around the world.C. It enables government employees to purchase items when they need them.

An account holder would like to make a purchase that exceeds their monthly limit on the purchase account. What should he/she do?

Seek approval for an increase in his/her monthly limit from his/her Approving Official or Agency/Organization Program Coordinator (A/OPC) before making the purchase.

If an account holder cannot locate his/her GSA SmartPay account number, he/she should:

Report a lost or stolen purchase account promptly to the contractor bank, your program coordinator (A/OPC) and your supervisor.

All of the following are responsibilities of a purchase account holder EXCEPT:

Paying the bank invoice on approved purchases

Account holders should be receiving a tax exemption for all purchases made using their GSA SmartPay Purchase Accounts (CBA).

True

The _________oversees the proper processing of invoices and ensures invoices are paid according to the Prompt Payment Act guidelines.

Designated Billing Office (DBO)

It is your responsibility as the account holder to dispute questionable charges. If you don't, you will be held personally liable for the amount of the questionable charge.

True

While it is not legal for a government employee to accept a gift, it is ok for their relatives to indirectly accept a gift on the employee's behalf.

False

If your agency permits, convenience checks may be used instead of a traditional purchase account when:

It is a payment method of last resort, only when no reasonable alternative merchant is available who accepts the GSA SmartPay purchase account.

The monthly purchase limit:

D. All answers are correct.A. Represents the cumulative dollar limit for your purchases in one month.B. Should be verified with your Approving Officer (AO) or Agency/Organization Program Coordinator (A/OPC).C. May be set to any dollar amount equal to or greater than the single purchase limit within your Delegation of Authority.

An account holder had recently made a purchase using their GSA SmartPay purchase account. It was not an approved government purchase and the account holder was not able to return the purchased item to the merchant for a refund or credit. Who is responsible for paying for the purchased item?

The Government who then seeks repayment from the account holder.

Fraud is an attempt to cheat the Federal Government and corrupt its agents by using GSA SmartPay payment solutions for transactions not part of official government business.

True

________discounts is the term used to describe automatic discounts that merchants apply at the time of a sale when you use your GSA SmartPay purchase account to make a purchase.

Point of Sale

When making a card present transaction, you are responsible for double checking all of the following except:

You provided your social security number to the merchant so they can verify that you are a Government employee.

A purchase account holder recently discovered that the purchase account was billed multiple times for the same purchase. Prior to disputing, what should the account holder do?

Contact the merchant and try to resolve the issue.

Which of the following are NOT required for purchase account records?

Name of the merchant's bank

As a purchase account holder, my responsibilities are to:

F. All of the aboveA. Use my account only for approved purchases within my spending limits.B. Obtain tax exemption for all purchases on the GSA SmartPay Purchase Account.C. Immediately notify the contractor bank and my A/OPC, if my account is lost or stolen.D. Complete GSA SmartPay Purchase Account Holder training at a minimum of every three years per requirements outlined in Appendix B of OMB Circular A-123, Section 4.4. Individual agencies may require training more frequently. Know and comply with agency training policy.E. Report disputed charges within 90 calendar days from the transaction date.

When making a purchase, an account holder was recently informed by the merchant that the purchase account has been suspended. Who should the account holder contact to address this matter?

Their Agency/ Organization Program Coordinator (A/OPC)

A single purchase limit is:

The maximum amount of money that can be charged to the GSA SmartPay purchase account for a single transaction.

A GSA SmartPay purchase account can be used for which of the following purposes?

Purchase of office supplies under the micro-purchase threshold

An employee shall NOT, directly or indirectly, solicit or accept a gift from a prohibited source or a gift that is offered because of the employee's official position.

True

Only the ________is authorized to contact the contractor bank to request that a purchase account be established.

Agency/ Organization Program Coordinator (A/OPC)

An account holder is making a purchase using a purchase account over the phone. When completing this transaction, the account holder is responsible for:

E. All answers are correct.A. Contacting the merchant and identify yourself as a Federal Government employee who is making a purchase with a GSA SmartPay Purchase Account.B. Indicating that the purchase will be tax exempt on a Centrally Billed Account (CBA).C. Reviewing the price of individual items, shipping charges and the total purchase price.D. Recording the purchase in your purchase log.

How can you shop smarter when using your GSA SmartPay purchase account?

D. All of the aboveA. Use GSA Advantage to conduct quick and easy market researchB. Get the best value through existing Blanket Purchase Agreements (BPAs) or Best-in-Class (BIC) contract vehiclesC. Ask for point-of-sale discounts

The following statements are true with regard to purchase account holders EXCEPT:

They can designate other government employees to make purchases with their account on their behalf.

When an account holder's purchase account is about to expire he/she should:

Wait for the new account to arrive and destroy the old account once the new account is received and activated.